HR Assistant – Employee Administration & Onboarding

About the role

Scaleway is looking for an HR Assistant to support daily HR administration, onboarding, and off‑boarding processes. You will ensure data accuracy, assist HR Business Partners, and help deliver a smooth employee experience across the company’s European offices.

Key responsibilities

• Manage employee administrative files from contract signing to exit, including amendments, certificates, and HR letters.
• Maintain and update employee data in the Lucca HRIS platform.
• Track medical visits, trial periods, and contract milestones, alerting HR Business Partners proactively.
• Handle employee requests on certificates, leave balances, payroll queries, healthcare, and meal vouchers.
• Coordinate with payroll providers to verify payslips and resolve anomalies.
• Prepare onboarding logistics: HR files, equipment orders, system access, and integration schedules with IT and managers.
• Welcome new hires on day one, present HR tools and processes, and finalize contractual documents.
• Organise off‑boarding activities, including access revocation, equipment recovery, and exit interviews.
• Provide daily operational support to HR Business Partners and contribute to the overhaul of the HR intranet.

Required profile

• Strong organizational skills with attention to detail.
• Excellent communication abilities to interact with employees and internal stakeholders.
• Proactive attitude for tracking deadlines and alerting partners.
• Ability to work in a collaborative, international environment.

Required skills

• Experience with the Lucca HRIS platform.