Senior Executive Assistant – Luxembourg

About the role

The European Investment Bank is looking for a Senior Executive Assistant to support the Ombudsperson at its Luxembourg headquarters. The role provides high‑level administrative support, ensuring the Office runs smoothly and confidential matters are handled with discretion.

Key responsibilities

• Plan and organise missions, high‑level meetings, receptions and business trips, including travel logistics and documentation.
• Manage and optimise the Ombudsperson’s agenda, prioritising competing demands and adjusting schedules as issues arise.
• Serve as the central liaison between the Office and internal/external stakeholders, ensuring timely and confidential information exchange.
• Handle correspondence, draft replies and monitor follow‑up deadlines.
• Prepare, quality‑check and submit documents for the Ombudsperson’s review and approval.
• Maintain electronic and paper filing systems, guaranteeing data quality and easy retrieval.
• Provide ad‑hoc administrative, research and event‑support as required, including accompanying the Ombudsperson on missions.

Required profile

• Strong judgement, prioritisation and discretion when dealing with sensitive information.
• Ability to work autonomously in a multicultural, international environment.
• Excellent organisational skills and attention to detail.
• Proven experience in supporting senior executives, preferably in a public‑sector or financial institution.

Required skills

What we offer

• International, multicultural workplace at a leading EU financial institution.
• Relocation support for successful candidates.
• Opportunity to work closely with senior leadership on high‑impact matters.