Office Manager (Part‑time, Paris)

About the role

Proton is seeking a dynamic, part‑time Office Manager to support its Paris office. Working closely with the Office Manager Lead in Switzerland, you will ensure day‑to‑day operations run smoothly and create a welcoming environment for staff and visitors.

Key responsibilities

• Support staff onboarding and offboarding processes.
• Welcome visitors and manage reception duties.
• Oversee all administrative tasks to keep the office operating efficiently.
• Organise travel arrangements, including flights, hotels, insurance and budget compliance.
• Draft, monitor and follow up on the yearly office‑management operational budget.
• Manage relationships with vendors, service providers and the landlord, ensuring timely invoicing and payments.
• Supervise cleaning services and communicate instructions to cleaning staff.
• Maintain office supplies inventory, place orders and manage food and drink stock.
• Coordinate team lunches, process invoices and expand the supplier portfolio.
• Identify and implement process improvements for office management.
• Plan and animate regular office events to foster a vibrant workplace culture.

Required profile

• Bachelor's degree in business administration, communications, hospitality or a related field.
• Previous experience in an administrative or office‑management role.
• Fluent in English, both written and verbal.
• Exceptional attention to detail and strong organizational skills.
• Self‑starter with a results‑driven mindset.
• Excellent communication and interpersonal abilities.
• Strong problem‑solving, complaint handling and analytical capabilities.

Required skills