Executive Assistant to VP Cloud & VP Product

About the role

Mistral AI is seeking a highly organized Executive Assistant to support its VP of Cloud and VP of Product. The role operates in a fast‑moving, global environment and requires discretion, strong communication, and the ability to manage multiple priorities across time zones.

Key responsibilities

• Manage complex, multi‑time‑zone calendars, schedule meetings, travel, and internal/external engagements.
• Prepare briefing materials, presentations, agendas, and follow‑up notes for leadership meetings.
• Handle all incoming and outgoing communications (email, Slack, calls) with clarity and confidentiality.
• Track deadlines, priorities, and key deliverables to keep leaders ahead of commitments.
• Coordinate international and domestic travel logistics and support events, client meetings, offsites, and GTM gatherings.
• Liaise with employees, clients, partners, and vendors as the primary point of contact.
• Maintain documentation, filing systems, dashboards, and shared folders for GTM operations.
• Collaborate with Office Manager and People & Operations on initiatives, special projects, and process improvements.
• Handle sensitive information with discretion and represent the VP professionally.

Required profile

• Proven experience as an Executive Assistant supporting multiple leaders, preferably in fast‑growing tech or consulting environments.
• Exceptional communication skills in English; French is a plus.
• Comfortable managing shifting priorities and multiple time zones in a high‑ambiguity setting.
• Highly organized, detail‑oriented, and able to work independently.

Required skills

• Slack

What we offer

• Opportunity to work with a pioneering AI company.
• Collaborative, low‑ego, and diverse team culture.
• Exposure to global operations across France, USA, UK, Germany, and Singapore.