Chief of Staff (Junior) to the COO

About the role

We are looking for a proactive Executive Business Partner to support the Global Chief Operating Officer of an international construction and project delivery group. Based in Paris, the role provides high‑visibility assistance, enabling the COO to focus on strategic priorities while managing a demanding travel schedule and multiple initiatives.

Key responsibilities

• Manage and optimise the COO’s complex international calendar, anticipate conflicts and propose solutions.
• Coordinate meetings with internal and external stakeholders across multiple time zones and prepare agendas, briefing documents and presentations.
• Attend selected meetings, capture concise action‑oriented minutes and follow up on key actions.
• Organise extensive international travel for the COO and the leadership team, handling flights, hotels, visas, local transport and any disruptions.
• Create, maintain and analyse spreadsheets, reports and dashboards to support business operations and decision‑making.
• Assist in the preparation of management presentations and executive communications.
• Leverage AI productivity tools to automate administrative processes and generate high‑quality documents.
• Prepare meeting rooms, logistics and documentation, and occasionally travel ahead of the COO to set up events.
• Support the COO’s wellbeing by identifying travel and accommodation options that facilitate fitness and recovery.

Required profile

• Fluent spoken and written French.
• Proven experience supporting senior executives in an international, fast‑paced environment.
• Excellent organisational, multitasking and problem‑solving abilities.
• Strong attention to detail and ability to handle confidential information.

Required skills

• Advanced Excel for spreadsheet creation, data analysis and dashboard maintenance.