Executive Assistant

About the role

White Circle, an AI safety company, is seeking an Executive Assistant to manage operational and personal logistics in a fast‑moving, highly asynchronous environment. You will support the leadership team by handling scheduling, travel, research, bookings, and a variety of day‑to‑day tasks, allowing the organization to focus on building safe AI systems.

Key responsibilities

• Coordinate meetings, calendars, and inboxes for executives.
• Plan and book travel, including flights, hotels, and related logistics.
• Research and compare services, products, and vendors.
• Book reservations, appointments, and meetings.
• Execute operational and administrative tasks independently and efficiently.
• Organise information, summarise options, and reduce operational friction across multiple areas.

Required profile

• Fluent in English and French (both mandatory).
• Highly responsive, reliable, and comfortable with ambiguity.
• Ability to make decisions independently without detailed instructions.
• Clear, concise communication and strong organisational skills.
• Proactive, resourceful, and able to “figure things out”.
• Comfortable working async and occasionally across unusual hours or time zones.

Required skills

What we offer

• Paid time off in line with local regulations, regardless of location.
• Hybrid work from Paris with a relocation package.
• Comprehensive medical insurance in France.
• All necessary hardware, tools, and services.
• Subscriptions for AI agents and productivity tools.
• Team off‑sites twice a year (e.g., Alps, Saint‑Tropez).