Receptionist / Administrative Assistant

About the role

Global University Systems (GUS) is an international education group with 30 campuses worldwide, currently training around 122,000 students. As Receptionist / Administrative Assistant for Y-Schools (a GUS France subsidiary), you will be the first point of contact for visitors to the campus and support the General Services department. The post is based in Troyes, on site, Monday to Friday with variable hours depending on opening needs, and is a full-time fixed-term contract until 23 December 2026.

Key responsibilities

• Receive visitors and handle calls in French and English, manage the switchboard and take messages
• Sort and process incoming mail, reserve loan equipment and organise the reception schedule
• Manage the General Services mailbox and carry out administrative and accounting tasks for the service
• Handle orders and invoices, including follow-up on payments
• Plan and follow up on site works, manage the company car fleet and book train tickets for staff on business trips
• Write correspondence, update databases, prepare official files and archive documents

Required profile

• Baccalaureate or Bac+2 degree, ideally with significant experience in a similar reception and administration role
• English to advise and guide an international audience
• Diplomatic, cooperative and good at building relationships while respecting confidentiality
• Rigorous, autonomous and reactive under pressure

Required skills

• Office software package
• Computer tools and reception and communication techniques