Onsite Receptionist / Administrative Assistant

About the role

Global University Systems (GUS) is recruiting an onsite Receptionist/Administrative Assistant for its Y-Schools campus in Troyes, part of GUS France. The postholder is the first point of contact for all visitors and provides administrative support for General Services. The position is full-time, Monday to Friday with variable hours depending on reception opening constraints, under a fixed-term contract until 23 December 2026.

Key responsibilities

• Physical and telephone reception in French and English, switchboard management and message taking
• Sort and process mail and reserve loan equipment, and organize reception schedules
• Manage the General Services mailbox and handle administrative and accounting tasks for the department
• Process orders and invoices, including recording, deposits, reminders and payment tracking
• Plan and monitor site work interventions, manage the vehicle fleet and book train tickets for business trips
• Draft letters, update databases, prepare official documents and archive them rigorously

Required profile

• Bac or Bac+2 degree, ideally with significant experience in a similar reception and administrative role
• English to communicate with an international audience
• Rigor, autonomy, responsiveness and ability to manage stress while meeting deadlines
• Confidentiality and respect for the group's values and code of conduct

Required skills

• Office software package and IT tools
• Reception and communication techniques