Executive Assistant to CEO – High‑Level Support Role

About the role

We are looking for a proactive and highly organised Executive Assistant to support our Executive Vice‑President. The role is essential for ensuring smooth executive operations, managing complex schedules and facilitating strategic interactions with key customers and brand partners.

Key responsibilities

• Manage and optimise the Executive Vice‑President’s calendar, coordinating meetings across multiple time zones.
• Arrange domestic and international travel, including itineraries, accommodation and logistics.
• Prepare and process expense reports accurately.
• Organise sales conferences, internal events and key meetings.
• Support onboarding of new team members.
• Create, improve and document organisational methods and internal processes.
• Prepare meeting materials and provide support during meetings with customers and brand partners.
• Act as a trusted point of contact, ensuring clear professional communication internally and externally.

Required profile

• Minimum 2 years experience in an executive assistant or similar support role.
• Fluent in English; French is strongly preferred.
• Exceptional organisational skills with high attention to detail.
• Highly proactive, autonomous and able to anticipate needs.
• Strong written and verbal communication abilities.
• Ability to handle confidential information with discretion.

Required skills

• Advanced proficiency in Microsoft Excel, Word, PowerPoint and Outlook.
• Familiarity with AI productivity tools such as Microsoft Copilot.

What we offer

• Company health insurance (60% covered by employer).
• 50% reimbursement of public transportation subscription or private parking access.
• Staff restaurant, meal vouchers and discounts on Nike.com and Levi.com.
• Additional employee benefits through WellPass (Gymlib).