Executive Assistant – Hybrid – Paris

About the role

We are looking for a proactive Executive Assistant to support the CEO of a newly‑established philanthropic organisation focused on shaping the AI ecosystem. Based in Paris and working on a hybrid schedule (three days onsite), you will help the international team operate smoothly while contributing to a mission‑driven environment.

Key responsibilities

• Manage the CEO’s complex calendar, schedule meetings and coordinate travel.
• Draft, proofread and format presentations, reports and other documents.
• Maintain onboarding and off‑boarding checklists and keep key internal records up to date.
• Support IT and digital‑tool coordination, ensuring smooth use of collaboration platforms.
• Assist with basic HR and finance administration tasks as needed.

Required profile

• 3‑5+ years of experience in administrative, office‑management or team‑assistant roles, preferably in a fast‑paced environment.
• Fluent written and spoken French and English.
• Strong organisational skills, attention to detail and ability to work autonomously.
• Interest in AI, its societal impact and mission‑driven organisations.

Required skills

• Google Workspace (Docs, Sheets, Slides, Drive).
• Slack.
• Zoom.

What we offer

• Hybrid work model (three days onsite in Paris).
• Competitive salary €55 k‑70 k per year.
• Opportunity to contribute to a high‑impact AI philanthropy initiative.