Executive Administrative Assistant

About the role

We are looking for a highly organized and proactive Executive Administrative Assistant to support executives and their teams within the STI (Secure Truncations and Interfaces) organization at NXP. The role involves managing complex schedules, coordinating cross‑functional activities, and ensuring smooth day‑to‑day operations in a fast‑paced, global environment.

Key responsibilities

• Provide comprehensive administrative support to managers, including calendar management, meeting coordination, travel arrangements and invoice handling.
• Act as gatekeeper for communications, prepare presentations, reports and meeting materials with high attention to detail.
• Support team events, workshops, off‑sites and rhythm‑of‑business activities such as staff meetings and reporting cycles.
• Assist with onboarding new members, manage logistics for cross‑functional collaboration and arrange national/international travel.
• Track action items, maintain documentation, organizational charts and key contact lists.
• Support budget tracking, purchase orders and expense management while identifying process‑improvement opportunities.
• Facilitate communication across time zones, serve as a point of contact between teams and ensure smooth information flow.

Required profile

• Proven experience as an Executive Assistant or similar role supporting managers and teams.
• Strong organizational and multitasking abilities with a proactive mindset.
• Excellent written and verbal communication skills in English.
• High level of professionalism, discretion and confidentiality.
• Ability to work independently in a dynamic, matrixed organization.

Required skills

• Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word).

What we offer

• Opportunity to work in a leading technology company with a global footprint.
• Collaborative, fast‑moving environment that values initiative and continuous improvement.