Senior Executive Assistant – Luxembourg

About the role

The European Investment Bank (EIB) is seeking a (Senior) Executive Assistant to support the Director of the Partnership for Impact Department at its Luxembourg headquarters. This full‑time position offers a permanent contract and the chance to work in a truly international, multi‑cultural environment.

Key responsibilities

• Serve as the primary point of contact for the Director on sensitive, complex, and confidential matters.
• Manage and coordinate the Director’s agenda, including scheduling appointments, meetings, and professional trips.
• Screen, prioritize, and follow up on incoming correspondence, ensuring timely and high‑quality responses.
• Prepare briefings, notes, correspondence, and presentations in line with internal procedures.
• Facilitate information flow within the department and with external partners, including EU institutions and donors.
• Support the organization, coordination, and follow‑up of department‑level meetings, monitoring action points and deadlines.
• Maintain Teams and SharePoint spaces for effective document management and collaboration.
• Identify and propose process‑optimisation opportunities and support colleagues on administrative best practices.
• Uphold the highest standards of confidentiality, discretion, and professionalism.

Required profile

• Secondary level education complemented by a two‑year certification in a relevant field (e.g., secretarial studies, business administration) or equivalent experience.
• Minimum five years of relevant professional experience, preferably supporting senior managers in a complex institutional environment.
• Proven ability to handle confidential and strictly confidential information.
• Good understanding of institutional or corporate settings with the capacity to anticipate needs and understand context.

Required skills

• Microsoft Teams
• Microsoft SharePoint

What we offer

• Permanent contract (grade 2/3) with full‑time employment.
• Relocation support for successful candidates.
• Opportunity to work in a diverse, international environment at a leading EU bank.
• Regular office presence at the Luxembourg headquarters.