Senior Administrative Assistant – Luxembourg

About the role

The European Investment Bank is looking for a (Senior) Administrative Assistant to support the Head of Division and loan/investment officers at its Luxembourg headquarters. This full‑time position offers a dynamic, multicultural environment and regular office presence.

Key responsibilities

• Update business information and organise contacts for loan and investment officers.
• Coordinate the full lending or investment process, including meetings, appointments and business trips.
• Prepare briefing materials, manage documents and reports, and ensure smooth communication with clients and colleagues.
• Maintain project statistics, pipelines and conduct research and data presentation.
• Organise meetings, conferences and assist with onboarding new colleagues.
• Ensure adherence to procedures and promote effective use of digital tools.

Required profile

• Secondary education plus a 2‑year certification in economics, accounting, legal studies or business administration, or equivalent experience.
• Minimum 3 years of administrative support experience, preferably in an international organisation.
• Strong organisational and communication skills, ability to prioritise and adapt to changing priorities.
• Experience working in a multicultural environment and willingness to learn new technologies.
• Knowledge of the bank’s structure and lending operations is an advantage.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

What we offer

• Opportunity to work in a truly international and multi‑cultural setting.
• Relocation support for successful candidates.
• Full‑time grade 1/2 positions within the Operations Directorate.
• Regular office presence at the Luxembourg headquarters.