Receptionist and Travel & Expenses Coordinator

About the role

The Corporate Services & Real Estate team in Paris is looking for a friendly and organised professional to act as the front‑of‑house representative while also coordinating travel and expense processes. You will ensure a smooth, welcoming experience for visitors and provide essential administrative support to investment teams.

Key responsibilities

• Manage reception duties – greet and escort guests, answer calls, handle mail, maintain visitor logs and meeting‑room bookings.
• Provide administrative assistance to investment professionals, including restaurant reservations, desk set‑ups and access‑pass coordination for visitors and new hires.
• Arrange international travel and process expense reports in line with company policies and Travel & Expense guidelines.
• Support facilities operations by liaising with vendors, responding to service requests, monitoring office supplies, and ensuring cleanliness standards.
• Assist with office access control, staff events, departmental functions and broader office management across regional teams.
• Offer ad‑hoc support, including holiday cover for the Office Management and Facilities team.

Required profile

• Fluency in French and English, both written and spoken.
• Strong attention to detail, accuracy and follow‑through.
• Proactive, solutions‑focused attitude with sound judgement and problem‑solving abilities.
• Ability to prioritise and stay organised in a fast‑paced, high‑pressure environment.
• Excellent interpersonal and communication skills, able to work with stakeholders at all levels.
• Collaborative mindset and willingness to support teammates and broader office needs.
• Professional composure, urgency and a strong sense of responsibility.

Required skills

• Excel
• SAP Concur (preferred)