Executive Coordinator – Finance & AI

About the role

We are seeking an Executive Coordinator to join a fast‑growing international pharmaceutical company at its Nice headquarters. Reporting directly to the founder‑CEO, you will combine executive support, finance assistance, and daily AI‑driven workflow optimisation.

Key responsibilities

• Prepare Executive Committee materials, including polished PowerPoint decks, agendas, minutes, dashboards and KPI tracking while working closely with the CEO, CFO and CMO.
• Support finance operations by collaborating with the CFO and external accounting firm on invoice verification, journal entries, reconciliations and payment monitoring.
• Leverage AI tools such as ChatGPT, Microsoft Copilot and Claude each day to summarise information, draft documents, build SOPs and generate reports.
• Design and implement new processes, dashboards and templates from scratch, continuously proposing improvements.

Required profile

• Degree in business administration, management, accounting or a related field.
• Strong command of Microsoft Office, especially Excel and PowerPoint; Canva is a plus.
• Solid grounding in general accounting principles.
• Fluent in both French and English.
• Organised, discreet, curious and proactive.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Canva
• ChatGPT
• Microsoft Copilot
• Claude
• General accounting

What we offer

• Salary €40 000–€50 000 per year plus an attractive bonus.
• Permanent, office‑based position in central Nice.
• Clear career path toward Office Manager, PMO, Executive Assistant to the CEO or Junior Chief of Staff.