Executive Assistant to CEO

About the role

Harmattan AI is seeking a highly organized Executive Assistant to support its CEO. Working in a fast‑paced, founder‑led environment at the intersection of advanced technology and national security, you will act as the CEO’s trusted right‑hand, ensuring seamless coordination of priorities, stakeholders, and strategic initiatives.

Key responsibilities

• Provide senior‑level, strategic EA support for both business and personal priorities.
• Manage a complex, international calendar with proactive prioritisation and anticipation.
• Act as gatekeeper and communication filter, handling inbound requests with sound judgment.
• Prepare briefing materials and ensure the CEO is fully prepared for all engagements.
• Track actions and follow‑through on key initiatives.
• Coordinate interactions with senior stakeholders, including government officials, investors, and strategic partners.
• Draft and manage high‑quality communications in French and English.
• Oversee complex international travel planning and logistics.
• Support ad‑hoc projects linked to strategic and operational priorities.

Required profile

• 5–10 years of proven experience supporting a CEO, founder, or senior executive in a high‑performance environment (e.g., private equity, private office).
• Fully bilingual in French and English with exceptional written and verbal communication skills.
• Demonstrated ability to operate in fast‑paced, international, high‑pressure settings.
• High levels of discretion, professionalism, and emotional intelligence.

Required skills

• Proficiency with modern productivity tools, including AI‑enhanced applications.