Executive Assistant to CEO

About the role

We are looking for a proactive Executive Assistant to support the CEO of UMA, a leading European humanoid robotics company. You will act as the right hand of the CEO, ensuring his time is focused on strategic priorities while you bring order, clarity, and momentum to daily operations.

Key responsibilities

• Manage the CEO’s calendar, prioritize competing demands, and protect leadership time.
• Coordinate meetings, prepare agendas, briefings, and follow‑ups.
• Support internal communication and ensure information flows efficiently across fast‑moving teams.
• Leverage AI agents and automation tools to eliminate repetitive workflows in collaboration with the DevOps team.
• Track action items, deadlines, and cross‑functional coordination to prevent any gaps.
• Provide day‑to‑day administrative support and assist with office and operational needs alongside Operations teams.
• Maintain discretion and act as a reliable partner in a highly confidential environment.

Required profile

• Senior‑level experience as an Executive Assistant, Personal Assistant, or in a high‑impact operations role within a top startup or scale‑up.
• Entrepreneurial mindset with the ability to act proactively in fast‑moving, high‑stakes environments.
• Strong organizational skills, capable of structuring chaos, juggling priorities, and meeting tight deadlines.
• Direct exposure to the entrepreneurial ecosystem and understanding of startup dynamics.
• Interest or experience in deep‑tech robotics, AI, hardware, or frontier technologies.
• Excellent written and verbal communication skills in both French and English.

Required skills

• Proficiency with AI tools, agents, and automation platforms.
• Fluent in French and English (written and verbal).