Executive Assistant to CEO

About the role

We are looking for a proactive Executive Assistant to support our CEO, Julien. Your mission is to eliminate low‑value tasks, allowing the CEO to focus on strategic priorities and saving 10‑15 hours each week.

Key responsibilities

• Manage all professional and personal scheduling, including meetings, travel, and agenda coordination, ensuring a frictionless calendar.
• Anticipate needs by preparing briefs, pre‑read materials, context summaries, and logistics before each interaction.
• Act as gatekeeper, filtering low‑priority interruptions while connecting the right people.
• Make autonomous low‑stakes decisions on routine matters without escalation.
• Maintain absolute discretion on business and personal information.

Required profile

• Proactive and one step ahead, with strong judgment and calm under pressure.
• Deep understanding of company strategy to act autonomously.
• Ability to simplify complexity and know when to ask versus act.

Required skills

• Proven experience as an Executive Assistant, Chief of Staff, or similar high‑trust support role.
• Exceptional organizational and prioritization abilities.
• Fluent in French and English (written and spoken).
• Ability to handle sensitive information with total confidentiality.
• Strong, clear, professional communication.
• Comfort with ambiguity and fast‑changing environments.
• Familiarity with Notion, Google Workspace, and Slack (nice‑to‑have).