Executive Assistant – Relocation & Local Administration (Nice)

About the role

We are an international IT company expanding our presence in Nice, France. We seek an Executive Assistant who can guide newly relocated employees through French administrative procedures and ensure a smooth integration into daily life.

Key responsibilities

• Provide hands‑on support to relocated staff, helping them settle in France.
• Act as the primary contact for all local administrative matters related to relocation.
• Coordinate essential processes such as social security registration, healthcare enrollment, residence registration, and other mandatory procedures.
• Liaise directly with French authorities (prefecture, CPAM, banks, utility providers, etc.) and represent employees when needed.
• Assist with practical relocation tasks like opening bank accounts, setting up utilities, and handling paperwork.
• Collaborate with external advisors (legal, tax, immigration) and ensure timely follow‑up.
• Maintain accurate documentation and resolve ongoing administrative queries.

Required profile

• Proven experience as an Executive Assistant or Administrative Specialist in France, preferably with relocation or expat support.
• Deep, practical knowledge of French administrative systems and the ability to navigate bureaucracy independently.
• Fluent French (written and spoken) and fluent English or Russian.
• Highly proactive, detail‑oriented, and capable of managing multiple cases to completion.
• Strong communication skills, discretion, and reliability when handling sensitive matters.

Required skills

What we offer

• Full‑time, hybrid working arrangement with flexible hours.
• Competitive, negotiable compensation.
• Company health plan (mutuelle) and 25 days of paid leave.
• Additional paid sick days, seniority leave, and a birthday day off.
• Career growth opportunities within a global team.