Executive Assistant / Project Manager

About the role

We are seeking a highly organized Executive Assistant / Project Manager to support our VP of Communications & Growth Strategy. The role blends executive support, project coordination, and communication duties, requiring discretion, professionalism, and strong written skills.

Key responsibilities

• Manage calendars, schedule meetings across multiple time zones, and prepare agendas and background briefs.
• Take clear meeting notes, summarize action items, and track deliverables.
• Handle invoicing, expense reporting, and basic budget tracking.
• Maintain filing systems, shared drives, and document templates.
• Develop decks and presentations from raw inputs, including slide copy, image sourcing, and brand‑compliant formatting.
• Perform light graphic design in Keynote, Google Slides, or Figma.
• Conduct market, competitive, and talent research; draft memos and case‑study summaries.
• Support press and communications by reviewing releases, proofreading, and assisting with media lists.

Required profile

• Minimum 5 years of administrative or project‑management experience supporting senior leaders.
• Proven ability to handle confidential information with discretion.
• High emotional intelligence, calm under pressure, and proactive follow‑through.
• Excellent written and verbal communication in English; French is a plus.

Required skills

• Google Workspace
• Keynote
• Google Slides
• Figma
• Asana
• CRM hygiene

What we offer

• Full‑time permanent contract (CDI) with a dynamic, entrepreneurial environment.
• On‑site work in Paris, five days a week.