Executive Assistant

About the role

Martin Brûlé Studio is seeking a proactive Executive Assistant to support the Creative Director across its New York, Paris and Montréal locations. The role combines high‑level calendar management, travel coordination, and studio operations support in a fast‑moving, creative environment.

Key responsibilities

• Manage the Creative Director’s calendar, appointments, travel schedules and meetings across multiple time zones, anticipating and resolving conflicts.
• Act as primary point of contact for external partners, clients and collaborators, drafting and proofreading correspondence while maintaining confidentiality.
• Support project teams with logistical coordination, deadline tracking, filing systems and preparation of presentations and client deliverables.
• Coordinate domestic and international travel, creating detailed itineraries, briefing documents and contact lists.
• Assist in organizing studio events, exhibitions and client dinners.
• Bridge communication between leadership and studio teams, monitor operational workflows, and help with budget tracking and vendor coordination.

Required profile

• 4+ years of executive support experience, preferably in design, architecture, fashion or art.
• Exceptional organization, time‑management and attention to detail.
• Strong written and verbal communication skills with discretion for confidential information.
• Ability to work across multiple time zones and adapt to shifting priorities.
• Cultural fluency to represent the studio to high‑profile clients; French is a plus but not required.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office Suite.
• Familiarity with project management tools.