Assistant(e) Direction Générale Adjoint (CDI) – Nantes

About the role

The Deputy General Director’s Office at Nantes Métropole Habitat is looking for a dedicated Assistant to provide comprehensive administrative support. This permanent position in Nantes involves managing daily operations, facilitating communication, and ensuring smooth coordination across the directorate.

Key responsibilities

• Manage the planning, agenda, and calendar of the Deputy General Director.
• Handle telephone reception and incoming communications for the directorate.
• Distribute, route, and file incoming and outgoing mail.
• Update the organizational chart and oversee logistical arrangements for events, seminars, and partner meetings.
• Control and validate documentation related to exceptional absences.
• Archive documents and maintain information repositories.
• Manage supplies, subscriptions, and related procurement processes.
• Organise and monitor governance bodies, prepare meeting materials, and draft minutes and decision records.
• Coordinate and support other executive assistants, ensuring continuity of service.

Required profile

• Proven experience in administrative or executive assistance, preferably within a public or housing sector.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication in French.
• Ability to act as an interface between the directorate and other services.

Required skills

What we offer

• Permanent contract (CDI) within a major public housing organization.
• Opportunities for professional development in a dynamic public‑sector environment.
• Collaborative work atmosphere in the heart of Nantes.