Administrative Assistant

About the role

The Administrative Assistant will support project teams by ensuring smooth communication, documentation, and logistical coordination. This role is essential for maintaining efficient project operations and handling confidential information with discretion.

Key responsibilities

• Develop, review, issue, and manage project communication templates, procedures, numbering systems, approvals, and distribution.
• Prepare and disseminate project information such as letters, meeting notes, contact lists, and newsletters.
• Coordinate project travel arrangements and scheduling.
• Perform data entry and basic analysis related to quality and performance tracking.
• Manage site access control for authorised personnel.
• Handle confidential information with a high level of discretion and security.

Required profile

• 5–10 years of experience in a similar site or project administrative role.
• Fluent in English and French.
• Experience on energy projects is a plus.

Required skills