Administrative Assistant (H/F)

About the role

A detail-oriented and organized Administrative Assistant is sought to join the team in Paris, France. The role provides essential administrative support to the organization, keeping day-to-day operations running smoothly and contributing to the efficiency of the office environment.

Key responsibilities

• Manage and maintain office schedules, appointments and calendar coordination for several team members
• Prepare, organize and maintain administrative documentation, records and filing systems
• Support management and staff, including scheduling meetings and preparing meeting materials
• Handle incoming and outgoing correspondence, emails and phone calls professionally
• Perform data entry with accuracy and attention to detail
• Assist with office supply inventory management and procurement
• Support coordination of company events, meetings and travel arrangements
• Maintain confidentiality and handle sensitive information professionally
• Perform general office duties such as filing, copying and document preparation
• Collaborate with departments so administrative processes run smoothly
• Track and process expense reports, invoices and budget-related documents
• Maintain and update office databases and management systems
• Assist with employee onboarding, including orientation materials
• Generate administrative reports and compile data for management review

Required profile

• Demonstrated experience in an administrative or office support role
• Excellent organizational and time management skills
• Strong written and verbal communication in English; French is preferred
• Attention to detail and ability to prioritize multiple tasks
• Professional demeanor, strong interpersonal skills and ability to work independently and in a team
• Customer or client interaction experience is a plus

Required skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with office management systems and scheduling software