Programs Assistant – Part‑time Permanent (20 hrs/week)

About the role

The American Library in Paris is seeking a Programs Assistant to support its vibrant literary and cultural calendar. This permanent, part‑time position (20 hours per week) offers a mix of on‑site event work and occasional remote tasks, providing hands‑on experience in event production, audience engagement, and communications.

Key responsibilities

• Provide administrative and logistical support for the Evening with an Author series and related programs.
• Assist the Programs team and Curator of Cultural Programs throughout event production, from author booking to on‑site execution and post‑event follow‑up, using Asana and other tools.
• Write and edit event copy for the website, newsletter, and social media; manage event pages, registration forms, and reminder emails.
• Coordinate book sales and signings with the partner bookstore, handling orders, deliveries, returns, and post‑event reconciliation.
• Oversee A/V operations, book freelance photographers and technicians, and ensure documentation of events.
• Support internal reporting, monitor the programs inbox, and approve new constituents in the CRM.

Required profile

• Professional, reliable, and comfortable representing the Library with authors, publicists, and partners.
• Highly organized with strong attention to detail and ability to manage multiple deadlines.
• Clear and confident written and verbal communication in English; working knowledge of French.
• Discreet, trustworthy, and able to work both independently and within a small team.

Required skills

• Experience with Asana or similar project‑management tools.
• Familiarity with a CRM, specifically Raiser’s Edge NXT.
• Ability to build drag‑and‑drop or basic HTML emails (Mailchimp‑style).
• Basic design skills using Canva or comparable platforms.
• Proficiency with G Suite applications.

What we offer

• Minimum of five weeks paid vacation per year.
• Ongoing professional development opportunities.
• Subsidised meal vouchers and full reimbursement of public‑transport or bicycle expenses.
• Employer‑funded top‑tier health, vision, and dental coverage for employees and families.