Legal Personal Assistant – Paris

About the role

We are seeking an experienced Legal Personal Assistant to provide high‑level administrative support to partners and lawyers in our Paris office. The role involves managing complex schedules, coordinating travel, and ensuring smooth day‑to‑day operations for the legal team.

Key responsibilities

• Proactive administrative support including complex diary and inbox management.
• Coordinate domestic and international travel, prepare itineraries and handle logistics.
• Organise internal and external meetings, ensuring documentation and facilities are ready.
• Support business development activities such as CRM updates, pitch preparation, client events and marketing initiatives.
• Assist with billing and financial administration, including month‑end billing and monitoring work‑in‑progress.
• Handle matter opening processes: conflict checks, client due diligence (CDD/KYC), matter creation and engagement documentation.
• Prepare engagement letters, fee arrangements and ensure correct rate application.
• Manage document production, formatting, amendments and presentation materials.
• Coordinate file closure, archiving and records management in line with firm policies.
• Support office operations: visitor management, reception coordination, supplier liaison and internal events.
• Assist with local compliance, monitoring corporate licences and employee visa documentation where applicable.
• Provide coverage for Business Support team members during absences and ensure compliance with risk, information security and regulatory policies.

Required profile

Required skills