Executive Assistant

About the role

The Executive Assistant will support the leadership team of Forlovefromlove, a community‑centered emotional writing platform, ensuring smooth daily operations and effective coordination across projects. This full‑time, on‑site position in Paris requires proactive organization, discretion, and a strong alignment with the company’s mission to foster meaningful human connection.

Key responsibilities

• Manage complex calendars, schedule meetings and coordinate travel arrangements.
• Prepare and reconcile expense reports and maintain accurate budgeting records.
• Draft correspondence, consolidate meeting notes and facilitate internal and external communications with partners and community organizations.
• Organize documents, maintain shared files and support event or workshop logistics.
• Track key deadlines and ensure timely follow‑up across multiple projects.

Required profile

• Proven experience in executive administrative support, handling complex calendars and stakeholder relationships.
• Excellent written and verbal communication in English; French proficiency is a strong plus.
• High level of discretion, reliability and integrity when dealing with sensitive information.
• Strong organizational and time‑management abilities with attention to detail.
• Bachelor’s degree or equivalent practical experience in administration, business, communications or a related field.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft 365.
• Experience using project management tools.
• Experience using messaging/collaboration tools.